Offsite Storage Reports

Page last updated: 09/24/20

As more organizations rely on electronic recordkeeping, fewer paper records are sent to offsite storage. Each year departments are notified of records in offsite storage that are eligible for destruction. Fourteen units reduced their offsite inventory to zero in FY20, and nine additional units are scheduled to zero out their holdings in FY21.

  • FY / START DATE
    TOTAL QUANTITY
    (Boxes on Start Date)
    TOTAL VOLUME
    (Cu Ft on Start Date)
    ANNUAL COST
     (Storage at FY End)
  • FY16 / July 1, 2015
              3,991
              5,790
            $11,000
  • FY17 / July 1, 2016
              4,578
              6,607
            $10,300
  • FY18 / July 1, 2017
              3,234
              4,440
              $6,300
  • FY19 / July 1, 2018
              2,441
              3,137
              $4,800
  • FY20 / July 1, 2019
              2,185
              2,705
              $4,140 (FYE20)
  • FY21 / July 1, 2020
              1,812
              2,212
              $4,000 (est.)

 

CURRENT VOLUMES BY DEPARTMENT

    • UNIT NAME
      NUMBER OF BOXES
      TOTAL CUBIC FEET
    • Academic Affairs
      15
      18.0
    • Bagwell College
      7
      8.4
    • Coles College
      1
      1.2
    • College of Humanities & Social Sciences
      25
      32.4
    • College of Professional Education
      2
      2.4
    • College of Science & Math - Dean's Office
      2
      2.4
    • Dept of Chemistry & Biochemistry
      1
      1.2
    • Dept of History & Philosophy
      5
      6.0
    • Dept of Mathematics
      6
      7.2
    • Global Affairs
      2
      2.4
    • Library System
      6
      7.2
    • School of Conflict Management, Peacebuilding, & Development
      1
      1.2
    • UNIT NAME
      NUMBER OF BOXES
      TOTAL CUBIC FEET
    • Athletics
      51
      61.2
    • UNIT NAME
      NUMBER OF BOXES
      TOTAL CUBIC FEET
    • Budget & Planning
      5
       6.0
    • Bursar's Office
      153
      183.6
    • Office of Fiscal Services
      841
      1018.80
    • Payroll
      6
        7.2
    • Procurement & Contracting
      412
      494.4

    • UNIT NAME
      NUMBER OF BOXES
      TOTAL CUBIC FEET
    • Campus Services - University Stores (Bookstore)
      127
      178.8
    • Campus Services - Wellstar Student Health Services
      55
      66.0
    • Center for University Learning
      3
      3.6
    • Environmental Health & Safety
      3
       3.6
    • Facilities
      2
      2.4
    • Human Resources - Employee Data Services
      17
      20.4
    • Internal Audit
      25
      30.0
    • Legal Affairs
      14
      16.8
    • Office of Research
      27
       32.4
    • Public Safety
      4
      4.8
    • UNIT NAME
      NUMBER OF BOXES
      TOTAL CUBIC FEET
    • Career Planning & Development
      1
      1.2
    • Cultural & Community Centers (formerly Dept of Student Engagement)
      2
      2.4
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