Offsite Storage Reports

Page last updated: 02/03/20

As more organizations rely on electronic recordkeeping, fewer paper records are sent to offsite storage. Each year departments are notified of records in offsite storage that are eligible for destruction. Nine units reduced their offsite holdings to zero during the 2019 Summer Sweep (July - October). Five units (noted below with asterisk*) will zero out their inventory in early 2020.

  • FY / START DATE
    TOTAL QUANTITY (Number of Boxes)
    TOTAL VOLUME
        (Cubic Feet)
    ANNUAL COST
     (Storage Only)
  • FY16 / July 1, 2015
              3,991
              5,790
            $11,000
  • FY17 / July 1, 2016
              4,578
              6,607
            $10,300
  • FY18 / July 1, 2017
              3,234
              4,440
              $6,300
  • FY19 / July 1, 2018
              2,441
              3,137
              $4,800
  • FY20 / July 1, 2019
              2,185
              2,705
              $4,200 (EST.)

 

CURRENT VOLUMES BY DEPARTMENT

*Units that will have no remaining inventory in offsite storage after the January 2020 Clearance are marked with an asterisk. Click the plus (+) sign to view the complete list.
    • UNIT NAME
      NUMBER OF BOXES
      TOTAL CUBIC FEET
    • Academic Affairs
      16
      19.2
    • Bagwell College
      7
      8.4
    • Coles College
      6
      7.2
    • College of Humanities & Social Sciences
      8
      12.0
    • College of Professional Education
      5
      6.0
    • College of Science & Math - Dean's Office
      2
      2.4
    • Dept of Chemistry & Biochemistry
      2
      2.4
    • Dept of History & Philosophy
      5
      6.0
    • Dept of Mathematics
      6
      7.2
    • Dept of Psychology
      4
      13.2
    • *Educational Leadership
      1
      1.2
    • Global Affairs
      2
      2.4
    • Library System
      6
      7.2
    • School of Conflict Management, Peacebuilding, & Development
      2
      2.4
    • *School of Gov't & International Affairs
      3
      3.6
    • UNIT NAME
      NUMBER OF BOXES
      TOTAL CUBIC FEET
    • Athletics
      71
      85.2
    • UNIT NAME
      NUMBER OF BOXES
      TOTAL CUBIC FEET
    • Budget & Planning
      5
       6.0
    • Bursar's Office
      153
      183.6
    • Office of Fiscal Services
      713
      865.2
    • Payroll
      6
        7.2
    • Procurement & Contracting
      412
      494.4

    • UNIT NAME
      NUMBER OF BOXES
      TOTAL CUBIC FEET
    • Campus Services - University Stores (Bookstore)
      149
      178.8
    • Campus Services - Wellstar Student Health Services
      64
      76.8
    • Center for University Learning
      6
      10.8
    • Environmental Health & Safety
      3
        3.6
    • Facilities
      2
      2.4
    • Human Resources - Employee Data Services
      17
      20.4
    • Internal Audit
      28
      33.6
    • Legal Affairs
      14
      16.8
    • Office of Research
      39
       46.8
    • Public Safety
      4
      4.8
    • UNIT NAME
      NUMBER OF BOXES
      TOTAL CUBIC FEET
    • Career Planning & Development
      4
      4.8
    • Cultural & Community Centers (formerly Dept of Student Engagement)
      9
      10.8
  • January 2020 Clearance (7 Units total)                           -  42                                           -  68.4
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