Board of Regents Records Retention Schedule

The Board of Regents of the University System of Georgia is the state agency tasked with the responsibility of providing governance, including the development of policies to assist USG institutions in managing their affairs.

In Section 10 “Information, Publications, and Records” of the Board of Regents Policy Manual, the retention of records is addressed:

“Records retention guidelines have been adopted by the Board of Regents to establish consistent records retention practices by USG institutions. The guidelines consist of a list of more than 400 types of records organized into twelve (12) categories and should be consulted to determine the minimum retention time for a particular type of record.

“The University System Office administers the records retention guidelines and is the source for information concerning implementation of the guidelines. The Office of Legal Affairs shall approve all additions to, deletions from, and revisions of the records retention guidelines.”

KSU has followed the guidelines for records retention outlined in the current version of the Records Retention Schedule. Please refer to this publication to determine the retention of KSU records and information, until further notice.

A "crosswalk" spreadsheet is available here that matches the previous schedule's record codes with the new schedule's record titles.

If you have any questions about record retention, please contact Records, x6289.