Board of Regents Records Retention Schedule

Page last revised: 9/5/19

The Board of Regents (BOR) of the University System of Georgia (USG) is the state agency tasked with the responsibility of providing governance, including the development of policies to assist USG institutions in managing their affairs.

Section 10 “Information, Publications, and Records,” in the BOR Policy Manual, reads as follows:

“Records retention guidelines have been adopted by the Board of Regents to establish consistent records retention practices by USG institutions. The guidelines consist of a list of more than 400 types of records organized into twelve (12) categories and should be consulted to determine the minimum retention time for a particular type of record.

“The University System Office administers the records retention guidelines and is the source for information concerning implementation of the guidelines. The Office of Legal Affairs shall approve all additions to, deletions from, and revisions of the records retention guidelines.”

KSU follows the retention guidelines as outlined in the current USG BOR Records Retention Schedule found here. This version was published in late 2015 as an online index. It supersedes the 2010 USG BOR Records Retention Manual, which is available here.

A "crosswalk" between the 2015 and 2010 versions is available for download here.

If you have any questions about records and information lifecycle management, please contact the Records Management Office at x6289.